Guide to Creating a New Batch Payment List

Video Demonstration:

 multimediaEdit file

Step-by-Step Guide to Setting up a New Batch Payment List:

1. Navigate to the Batch Payments feature by clicking the “Accounting” button in the header navigational bar, then click the “Batch Payments” tab.
2. You will then be viewing the roster of Batch Payment Lists. Click “Create New Batch Payment List”:
   
3. The New Batch Payment List wizard will run. First, enter a name and description for this list. The description of the list will generate, by default, as the transaction description:
   
4. Click “Save New Batch Payment List.”
5. You will be navigated to the detail view of the Batch Payment list. From here, to proceed to posting a new batch payment, you must add households. An inactive household should not be added to the list. Note: When an inactive or applicant household is added to the Batch Payment list, a payment cannot be made.
6. To add a household click the “Add Household” button:
   
7. The search screen will appear, allowing you to begin to type in a head of household, or household member name. The auto-complete feature will offer a list of match tenants. Select the one you wish to include. You can only select one household/member at a time. Click the “Add” button.
8. The Batch Payment Detail page will be updated, and the new household will be listed.
9. Each household in the list has an Account, Transaction Type, Payer First Name, and Payer Last Name that must be selected/entered before a batch payment can be performed.

For more information on performing a batch payment, see Posting a Batch Payment.