Multifamily- 50059 Program User Documentation

Multifamily- 50059 Program User Documentation

The HUD 50059 form supports the HUD Multifamily Housing Program. This is a program administered by the U.S. Department of Housing and Urban Development (HUD) that provides rental assistance and affordable housing options for low-income families, the elderly, and persons with disabilities. This program encompasses various types of multifamily housing, including apartment buildings, townhouses, and cooperative housing.

The HUD 50059 form is a key document used in the administration of the HUD Multifamily Housing Program. This form is used to collect information about tenants residing in HUD-assisted multifamily housing properties. It includes details such as tenant demographics, household income, rent amount, and any subsidy or assistance received from HUD.

 

Shofcorp Responsibilities 

• Shofcorp will furnish a 4-digit internal property code for each separate property, which you can associate with that property on Kanso’s database using the ”mailbox number field”.
•  Since the info resides on Shofcorp’s servers in the cloud there is no physical installation required on the organization’s PCs.  
• Shofcorp will set up any authorized customer users with accounts on their system so they can log in directly for any tasks that may be necessary at www.shofcorp.com. 
• The main task needed to be performed directly on ShofCorp would be to run the voucher that bills subsidy to HUD for all tenants in the property each month. 
• After customers run the monthly voucher, ShofCorp takes care of transmitting the required tenant and voucher data through the TRACS system to wherever it needs to go, either their Contract Administrator (CA), or directly to HUD.

 

How to set up the 50059 form for a unit in a Multifamily Program

 

Program Setup

A multifamily program must be created before units can be added to it. Navigate to the “Setup” option in the top right dropdown of the Kanso site. Then select the Programs tab. 

 

Create a New Multifamily Program.  Select the ‘Add New’ button and begin creating your new program. A Program name and Program Type must be entered. 

A new tenant ledger account definition must be set with a connected subledger before you can save the new Multifamily program.  You may also add an activity rule to the tenant ledger account here as well but it is not mandatory.

Once created, your new tenant ledger account will become available to use.

 

Adding Units

You can now add units to your new Multifamily program. For instructions on how to add units please refer to the ‘Units’ section of the Help guides.

 

50059 Form Configuration

The 50059 form needs to be configured for each household action you would like it produced for. You can do this by navigating to Configuration> Action Forms>New Action Form Config .

Once the Action forms are configured, you can now produce the 50059 while performing your configured household action.

 

Producing the 50059 form during a Household Action

While performing your desired action, within the Rent Details screen, you may select the “Send to Tracs Vendor” button. This will open the shofcorp tracs3 window.

Adding Household Members on the 50059 form

Once selected, you will be presented with the shofcorp tracs3 window in a separate tab. You can confirm the household members on the top of the page, delete, edit, or add a new member using the “Add New Member” Button.

Adding Family Income, Expenses, and Assets to the 50059 form

You can add Family Income directly on the  shofcorp tracs3 window. An Income calculator has been included on the right-hand side of the Add Income section of the  shofcorp tracs3 window. When adding an income please include a value for all fields. 

Expenses and Family assets can also be added directly to the 50059 form. When adding an expense or asset, please put a value in each field. 

To calculate the Total Tenant Payment, please select the “Calculate” button on the bottom left side of the screen. Once selected the Tenant Total Payment and related fields will populate and can be downloaded.

To download the 50059 form for submission, please select the “Save and Print” button.  A separate, .rtf file will download and become available to submit. Once downloaded, you can go back to Kanso, and enter the mandatory fields. Tenant Rent and Reason, located on the Rent Details screen of the household action.

Next,  you use the “Upload New” button to upload the 50059 .rtf file you just downloaded.

Save the file and complete the action.

You can now view the 50059 form for a final review.

Once the action is complete, the shofcorp .rtf file and the 50059 form will be saved in the Household History tab under the completed action.